Summary
One of the most important features within Swept+ is the ability to log in to a location and track the work. The location log-in widget allows the user to complete many functions from logging in and out of their shift, reporting their mood, and adding notes and problems for their manager.
Location log-in widget
Who can see the location log-in widget?
The location log-in widget appears for supervisors and cleaners. As they are the users that are able to log in to shifts.
Where can I find the location log-in widget?
The location log-in widget will always appear on the top of the location details page. It will look different depending on whether the user is logged in to a location or not. If the user is logged in to a location they will also see the location log-in widget above the navigation bar on every page of the application making it easy to always see the status of their shift.
Location log-in widget (location details)
Location log-in widget (logged in)
When should I use the location log-in widget?
Users should use the requested supply location log-in widget when they are running low on supplies at a location. From here they can see if the supply they are out of has been recently requested or request it if they need moreon-site and ready to work a shift.
Location Log-in Widget Details
When you are looking at the details of a location you will see the requested supplies location login widget. Depending on the location and what supplies have been assigned the widget will appear in one of three states.
No assigned suppliesThe widget will be in a different state depending on your logged-in status. Swept+ will only allow a user to be logged in to one shift at a time, so if you are already logged into a shift the location log-in widget will be shown in a different state to prevent a double login.
Not logged-in - The widget will be shown in this state if the location does not have any supplies assigned to it. Supplies can be assigned to a location using the Swept web app. No open supply requests user is not currently logged in to a shift
Logged-in to the location you are viewing - The widget will be shown in this state if there are no open supply requests for a particular location.
Recently requested supplies - If the location has open supply requests the three most recent supply requests will be shown on the widget.
List items for recently requested supplies include the supply’s name when the request was submitted and the number of items requested.
Requested supplies widget (no assigned supplies)
Requested supplies widget (no open supply requests)
Requested supplies widget (with requested supplies)
Logging into a location
Requesting supplies should ideally be done when you notice you are running low on supplies to give the manager time to order and deliver the supplies to the location, but can also be done if you are completely out of supplies. When you request a supply managers and supervisors assigned to the location will receive a supply request letting them know they need to deliver supplies to the location.
To request supplies select the “Request supplies” button on the requested supplies widget. This will bring you to the supplies page for the location. You will land on the New Request tab. This tab displays the supplies that are available to request at the location.
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A supply will not be available to request if it has already been requested. It will not show on the requested tab for any users in order to eliminate the possibility of duplicate requests until the open request has been completed. |
New request tab
Viewing the status of your shift
Logging out of a location
Each supply will show the date it was last restocked and two input fields. One for the amount you currently have remaining and one for the amount you think you need. Upon selecting each of the fields a keyboard will appear allowing you to enter a number. You can continue down the list of supplies until you have requested all the supplies you need. When you are done select Submit Request.
If there are still supplies available to request you will be shown a banner that indicates your request has been submitted and the supply you requested will be removed from the list and show on the requested tab.
If there are no more supplies available to request the list of supplies will be removed and you will see a message indicating there are no more supplies available to request.
New request tab (with the keyboard open)
New request tab (with banner)
New request tab (no available supplies)
There are a few rules when requesting supplies to be aware of:
Only whole numbers can be used to request supplies
Amount needed must be greater than 0
Amount remaining can be left at 0
Numbers enters can not exceed 4 digits. You cannot request more than 9999 of one item.
You can see a full list of requested supplies by selecting the requested tab. Each supply that has been requested will appear here along with the date it was requested, the amount remaining at the time of the request and the amount needed. Supply requests will be automatically removed from the requested tab when they are completed, making them available to be requested again.
Requested tab
the user is currently logged in to the location they are viewing
Logged-in to another location - The widget will be shown in this state if the user is viewing the location details page of a location different than the one they are logged in to.
Location log-in widget (not logged-in)
Location log-in widget (logged-in to the location you are viewing)
Location log-in widget (Logged into another location)
Logging into a location
When you are on-site and ready to log in to your shift you can do so using the location log-in widget. First, go the to location you would like to log in to. The location log-in widget will show at the top of the page. The workflow will be slightly different depending on if you have a shift scheduled at the location or not.
No scheduled shift
If you do not have a shift scheduled at the location you can select the play button on the location log-in widget to log in to an unscheduled shift. You will then be shown the login modal asking to confirm you would like to log in
Log in modal
Selecting the Login button will log you into the shift and return you to the location details page. The location log-in widget will now be shown in the logged-in state. If you select the cancel button on the login modal you will not be logged into the shift and will be returned to the location details page with the location log-in widget in its original state.
Location log-in widget (logged-in to the location you are viewing)
Scheduled shifts
If you have shifts scheduled at the location the flow to log in will be a little different.
In this case, you will still go to the location details page and select the play button on the location log-in widget. You will then be presented with the shift selection modal. This modal will display up to five shifts that are either assigned to you or unassigned and occur 48 hours before or after the current time. Swept+ will select the shift you are most likely to be working as the preferred shift and mark it with a clock icon. If you select the log-in button without selecting a shift the preferred shift will be automatically selected.
Shift selection modal
If the preferred shift is incorrect the user can choose another shift listed or can choose to work an unplanned shift. Once you are happy with your shift selection, hit the log-in button to start your shift and you will be returned to the location details page showing the location log-in widget in the logged-in state. Here you will also see the date and time of the shift you selected.
Location log-in modal (Logged into a shift)
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Now that you are logged into a location you will see the location log in the widget above the navigation bar on many pages throughout the app so you can easily view the status of your shift and log notes and problems as you work. |
Logging out of a location
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For a step-by-step guide on working a shift please see Completing a Shift in Swept+ |
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