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Once Travel Time is set up it is collected when Cleaners cleaners travel between locations. When an approved Cleaner cleaner signs out of their shift at a location travel time will begin and it will stop when they sign in to the next location.
This travel time appears on reports giving managers the ability to approve and pay travel time for cleaners shifts. The total worked time and travel time are calculated separately within the payroll report and provides visibility into the cleaners time in between locations. 

With the Swept’s QuickBooks Sync feature travel time is calculated as a separate entry in QuickBooks. Learn more here: https://sweptworks.atlassian.net/wiki/spaces/SC1/pages/2248179747/QuickBooks+Sync

How Can I Get This Activated?

 Managers and Supervisors can access it in their settings on the the Swept Website App. This is available at https://app.sweptworks.com/. If you do not see this option please reach out to us at support@sweptworks.com.

Instructions:

You will want to ensure your locations have Google verified addresses. If unsure click here to view our support article on how to Google verify addresses.

** Travel time will not calculate for shifts that were manually added through the Cleanings Report.

Setup

To set this up, managers log in to the web application and identify which cleaners and locations may have travel time enabled.  

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1. Establishing allowable travel time between locations

2. Enabling cleaners to use travel time 

3. Selecting which method to track travel time by (recorded time or by using Google Maps.)              

Choose the gear Blue icon with your initials in the top right-hand corner and select “Settings”.   Scroll down to Travel Time.  

The first thing we do is create an overall allowable limit for travel time.  This is an account level setting which means you set it once and it is the upper limit between any 2 locations your cleaners travel between. This means travel time between any 2 location locations cannot exceed this limit.
Travel time will not be calculated if the time between sign in and sign out is greater than the "Allow up to" limit, plus 3 hours.

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You can view travel time by logging in to the Swept Website App.  Go to “Reports” “Dashboard” in the left-hand menu and choose “Payroll”from the reports section “Payroll report”.  Use the filters at the top to search for the payroll you would like to appear and click “APPLY FILTERS”.
If you scroll down you will now see “Travel Time” appear in each shift. Travel Time will round down to the closest minute.

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One at a Time
At the top of the Payroll report page choose what information you would like to appear by selecting the options in the filters above. Click “APPLY FILTERS” to run your search.
Scroll down and to the left of each shift is a check boxcheckbox.
Check this box then scroll to the top and click on “APPROVAL” to choose “Approve selected” or “Un-approve selected”.

All Shift on a Page
At the top of the Payroll page choose what information you would like to appear by selecting the options in the filters above. Click “APPLY FILTERS” to run your search.
Scroll down and to the left of each shift is a check boxcheckbox.
Check  the the box beside “APPROVAL” then click on “APPROVAL” to choose “Approve selected” or “Un-approve selected”.

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• CSV - Shift - This will download a CSV file which that will open in a spreadsheet program like Excel or Google Sheets. These file types are what is used to import in to into a payroll system.

• PDF - Location - This will download a PDF file with information grouped by location.

• PDF - Cleaner - This will download a PDF file with information grouped by cleaner.

• One group per page - Not available for CSV - Shift. This groups all locations or cleaners on individual pages.

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Travel Time is calculated separately on the payroll report page as "Travel Total" and is not included in the "Shift Total".

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