Desktop - Add/Edit/Invalidate Time Entries

From time to time a staff member will forget to sign in, sign out, or they may have even signed into the wrong location, employees may report a sign-in/out error. Also, In the Payroll report, you cannot approve a shift over 24 hours. Shifts will appear too long and you'll need to edit them in the Time Entry report prior to approving and exporting in the Payroll report.

In any case, at some point during the usage of Swept, it will be required to add, edit or mark a shift as invalid. Shifts can be marked as invalid as opposed to deleting it so that it does not appear in your Payroll Report and Schedule Variance Report. The invalid entries will appear in your Time Entry Report and Mood Report.

There are a few ways to edit or invalidate a time entry but note that these are restricted to the Web App.

Protip: check and edit the time entry report every day or every other day to make payroll quicker and easier by executing changes while they're top of mind.

Location Tab (Add/Edit/Invalidate only one location's time entries at a time)

1. Navigate to the Web App > Location Tab

2. Click on the locations you would like to update the cleanings at.

3. Under Location Reports select Time Entry Report.

4. To add in a new shift select the +TIME ENTRY green button and you will be taken to a new Time Entry Details to fill out.

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5. To edit the shift, click on the shift and you will be taken to the Desktop - Time Entry Detailsarchived. Once you update your time entry click Save.

6. To remove a time entry from your reports you can invalidate the time entry by clicking the arrow by Save and select Mark as Invalid.

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Time Entry Report (Add/Edit/Invalidate time entries at all locations)

1. Navigate to the Web App > Reports

2. Select Time Entry Report and set the filters to your preference. Learn more here: Time Entry Report Page.

3. To add in a new shift select the +TIME ENTRY green button and you will be taken to a new Time Entry Details to fill out.

4. To edit the shift, click on the shift and you will be taken to the Desktop - Time Entry Detailsarchived. Once you update your time entry click Save.

5. To remove a time entry from your reports you can invalidate the time entry by clicking the arrow by Save and select Mark as Invalid.

Note: in either of the above options, any changed shift will be denoted with a pencil to the right of the entry so there is a record of change that all managers are aware of and an Audit log will indicate each step of the changes applied.

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