Swept+ Inspections Widget & Completing Inspections

Swept has recently released the ability to complete offline inspections. When you click on a location in Swept+ you will see 2 options for Inspections, “Inspections'' and “Offline Inspections”.  You must be online to activate either feature, however if you anticipate carrying out an inspection in an area with little to no connectivity, select “Offline Inspections.” This will open up the offline inspection feature and once opened, you can safely move in and out of connectivity without losing your inspection information as the information is stored locally on your phone. 

You will require connectivity to save your progress or to complete an inspection and submit it.  It will be stored locally on your mobile device until you reconnect to the internet and either hit “complete” to complete the inspection or save your progress by clicking back so you can continue later. 

Let’s go over how to complete an inspection, and what you can do with it after.

• Select Locations from the bottom navigation menu and click on the location you will be doing an inspection for.

• On the locations details page scroll down to the inspections widget. Two inspection widgets will appear:

  • Inspections - Our old inspections feature that required having an online connection.

  • Offline Inspections - Our new inspections feature that allows you to be offline while working on the inspection. You require an online connection when saving the inspection and completing the inspection. Offline inspections are stored locally on your device as you are working on the inspection. Any photos taken or added from your phone photo library through offline inspections will appear in a Swept folder on your phone.

•  In each widget you will see a list of the most recently complete inspection reports.

  • Select View to view that inspection.

  • Select View all to see all completed inspections for that location.

  • Select Start new, to begin a new inspection.

• When you select the View all or Start button you will be taken to the Inspections feature and you can see the following tabs along the top:

  • Plans - In this tab you can view all inspection plans for this location. You are able to start an inspection by clicking Start by the inspection name.

  • In Progress - In this tab you will be able to see your inspections that are currently in progress and not completed. Click Continue to continue with an in progress inspection.

  • Completed - View a list of all completed inspection reports with the most recent at the top. Click View to view a completed inspection.

Starting a new inspection

When you start an inspection you will see the inspection broken up into areas and inspection points created by your company. Beside each inspection point you can click on the circle to inspect it. The following will appear for each inspection point:

• Rate each inspection point by using the following: Exceeds Standards, Meets Standards, Below Standards, or Not Inspected.

• Add a comment by typing into the Comment text box.

• Under Attach photo(s) click on the + sign to add a photo. You can add a photo in two ways:

  • Take a new picture - Take a photo with your phone's camera. With the new offline inspection feature this will add a photo to your inspection plan and to a Swept folder on your phone.

  • Select from library - Select a photo from your phone's photo library. With the new offline inspection feature this will add the photo to your inspection plan and add a duplicate photo to a Swept folder on your phone.

  • Please note with offline inspections if you delete a photo from your phone that has been added to an inspection before completing or saving your inspection to be in progress then it will be removed from the inspection.

• Save at the bottom when you are done with that inspection point.

You are able to edit an inspection point by clicking on the pencil icon to the right of the point you would like to update. You will see the same options above but you will also see a red garbage can in the top right that allows you to delete the information in the inspection point. To save any changes you made click Save.

Save Progress

If you have an online connection and would like to save your progress click the back arrow in the top left. A Save progress modal will appear. Click Yes to save or No to lose the information in your inspection. With offline inspections when you save you will see a progress modal appear to advise how much has been synced to Swept. Wait until the progress modal completes and disappears before closing or moving on to other tasks.
If you do not have an online connection it will advise that the upload failed and you can retry or cancel and try again once you have an online connection.

Complete Inspection

If you have completed your inspection scroll down to the bottom and click Complete Inspection. You will see a modal appear to ask you to confirm. With offline inspections once you confirm you will see a progress modal appear to advise how much has been synced to Swept. Wait until the progress modal completes and disappears before closing or moving on to other tasks. Once this has completed an email will be sent to all managers with the appropriate permissions to receive inspection emails and the inspection will be available to view in Swept+ and the web app.

Recover Inspection

With offline inspections if you accidentally close the mobile app while working on your inspection then open your app you will see a Recover Inspection modal appear where you can click Yes to continue your inspection progress or Lose Progress to lose your inspection progress.

Completed Inspections

Once the inspection report has been completed you can view the inspection in Swept+ and the web app. On the Swept+ completed inspection page you have the option to send the report to cleaners or clients.

• Send to Cleaners - Select all the cleaners you would like to receive a copy of the inspection. You can leave a comment before sending. This will send an email to the selected cleaners with the inspection attached.

• Send to Clients - Select all the clients you would like to receive a copy of the inspection. You can leave a comment before sending. This will send an email to the selected clients with the inspection attached and add the inspection to the client portal for all clients within the company. If there are two clients assigned and one client is emailed the inspection then it is available for both to see in the client portal.

Here is a video on Swept's Offline Inspections: Offline Inspections

For information on creating an inspection check out our article on Creating/Editing Inspections.