Desktop - Time Entry Details

Details

Cleanings are transitioning to “Time Entries” in Swept to allow us to deliver deeper insights and report on work in progress and work completed. Cleanings are recorded and reported as time entries when cleaners log in and out of shifts and report problems during their shifts. Through the Desktop - Time Entry Reportarchived you are able to access time entries for shifts in progress and completed.

You can edit, add or invalidate a time entry and details associated with a scheduled shift. Did your cleaner’s battery die on their phone and they need to charge their phone? Add an in-progress cleaning through the Time Entry Report! Did you need to add an internal note on a time entry? Add this to a time entry on the time entry details page. Did your cleaner complete a checklist during their shift? Click on the checklist from the time entry details page to review it! When you edit a time entry you are able to see their sign-in/out status in the details! Learn more here: Time Entry - Log-In/Out Status - What Do They Meanarchived

Who Has Access to Time Entry Details?

Only Managers and Supervisors with permissions to the Swept Web App and Reports can view time entry details.

When permissions are changed for a user, they will be updated when the user logs out and log back in. At this time, the updated information will display on their dashboard.

Instructions

• Log in to the Swept Web App at https://app.sweptworks.com/.

• When you log in, you will land on the Dashboard page.

• To navigate to the dashboard page from another page in the Swept Web App, go to the left-hand menu, select Dashboard.

• In the Dashboard view, under the list of Popular Reports select Time Entry Report.

Adding a New Cleaning

• In the top right-hand corner, click on the green +Time Entry button to add a new time entry.

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• You will be taken to the Time Entry Details page and can create the time entry by adding the following information:

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1. Cleaner - This is a mandatory field. Select from the drop-down menu the name of the cleaner associated with the time entry.

2. Location - This is a mandatory field. Select the name of the location associated with this time entry from the drop-down menu.

3. Date In - This is a mandatory field. Click on this field and a calendar will appear to select the start date for this time entry.

4. Time In - Enter your time in by typing in your time in hour, minute, and am/pm. If you are using Safari please note Safari’s times will show a 24-hour clock.

5. Date Out - Click on this field and a calendar will appear to select the end date for the time entry associated with this time entry. You can leave this blank if the work is currently in progress for this time entry.

6. Time Out - Enter your time out by typing in your time in hour, minute, and am/pm. If you are using Safari please note Safari’s times will show a 24-hour clock.

7. Hours Logged - Once you select the Date/Time In and the Date/Time Out then the number of hours logged will appear here.

8. Problems - Was a problem reported during this time entry? You can enter this problem here so the problem report can be tracked.

9. Linked Shifts - If this shift was scheduled you will want to link this to the scheduled shift so that your payroll report and schedule variance report are as accurate as possible.

10. Checklists - When editing a time entry this box will show if a checklist was completed during the shift. Click on View Checklist Results to view the checklist.

11. Notes - Add an internal note on this shift. All other managers and supervisors will see this note in the web app if they have access to the Time Entry report.

12. Audit Log - View any updates made to the time entry.

13. Time Entry Update Banner - See who made the last modifications to the time entry. If the cleaner signed out it will show “Last modified on date by cleaner name.”

Once you add your time entry information click the blue Save button in the top corner to save your changes.

To learn more about editing or invalidating a time entry check out our article here: How Do I Add/Edit/Invalidate Time Entries

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